CSMS 57280074·Operational·August 10, 2023·View on csms.cbp.gov ↗

New Directorate of Defense Trade Controls (DDTC) Automated Export System (AES) Data Element and Response Message

Plain-English explanation

CSMS 57280074 is a U.S. Customs and Border Protection (CBP) Cargo Systems Messaging Service bulletin (operational), published on August 10, 2023. It carries the official CBP guidance brokers and importers must follow for the topic — "New Directorate of Defense Trade Controls (DDTC) Automated Export System (AES) Data Element and Response Message". CSMS messages are the operational layer between Commerce determinations and at-the-border collections: when Commerce publishes a new rate, scope ruling, or instruction, CBP turns it into a CSMS that ACE/ACS systems and brokers act on.

Message body

Full text as published by U.S. Customs and Border Protection

CSMS # 57280074 - New Directorate of Defense Trade Controls (DDTC) Automated Export System (AES) Data Element and Response Message - Category XXI Determination Number U.S. Customs and Border Protection sent this bulletin at 08/10/2023 09:33 AM EDT Cargo Systems Messaging Service CSMS # 57280074 - New Directorate of Defense Trade Controls (DDTC) Automated Export System (AES) Data Element and Response Message - Category XXI Determination Number On Thursday, August 10, 2023, the Department of Commerce, U.S. Census Bureau published a Final Rule announcing the collection of a new data element – Category XXI Determination Number - in the Automated Export System (AES) when Category XXI is selected under the DDTC United States Munitions List (USML) Category Code field. Additionally, the Census Bureau made other Foreign Trade Regulations remedial changes in the Final Rule. New DDTC AES Data Element and Response Message This Department of State, Directorate of Defense Trade Controls (DDTC) new data element collection will help ensure that only commodities that have been determined to be controlled in USML Category XXI by the Director of DDTC’s Office of Defense Trade Controls Policy can be declared as such in AES. As a result of this new data element, a new response message “Response Code: 5C2 CAT XXI DETERMINATION NBR UNKNOWN” was created. Technical details on the new data element and new response message are found below. The Electronic Data Interface (EDI) to transmit to the AES and the AESDirect web application will be updated on August 10, 2023, 2:30 PM EDT, to accept the new data element and return the new response message. The response message will be informational for at least 90 days. After 90 days, when the final rule becomes effective, the Census Bureau, in cooperation with DDTC and U.S. Customs and Border Protection will determine a date when the response message will be changed to a fatal error. The AESTIR Commodity Filing Formats have been updated. ACE AESTIR Commodity Shipment Filing and Response is posted on cbp.gov with the updated data entry field and Response Message: CBP Proprietary: Format | U.S. Customs and Border Protection ANSI X-12: 601 – Export Shipment Information is posted on cbp.gov with the updated data entry field and Response Message: ANSI X-12: 601 | U.S. Customs and Border Protection (cbp.gov) The New Response Message is updated in Appendix A. The AESTIR Appendix A – Commodity Filing Response Messages is posted on cbp.gov adding the new Response Message: ACE AESTIR Appendix A - Commodity Filing Response Messages | U.S. Customs and Border Protection (cbp.gov) Response Code : 5C2 Narrative Text : CAT XXI DETERMINATION NBR UNKNOWN Severity : INFORMATIONAL Response Code 5C2 will be set at a severity level of “Informational” for a minimum of 90 days, and then will be upgraded to a severity of “Fatal” at a later date. How to Address this Response Code This new data element is required when USML Category XXI is entered under the DDTC USML Category Code field. This requirement helps ensure that only commodities that have been determined to be controlled in USML Category XXI by the Director of DDTC’s Office of Defense Trade Controls Policy can be declared as such in AES. If a user tries to submit a shipment in AES using USML Category XXI without providing a valid determination number, the system will allow the submission and return an Informational response code of 5C2. (After the severity is upgraded to Fatal, the system will reject the filing.) DDTC recommends manufacturers review the Order of Review at ITAR § 120.11 and the USML at ITAR § 121.1. If you have doubt as to whether an article you manufacture is described on the USML, we encourage you to submit a Commodity Jurisdiction (CJ) determination request via the DECCS Industry Portal using form DS-4076 (a process for which DDTC registration is not required). The CJ process is described at ITAR § 120.12. Additional guidance for submitting a CJ request is available on the DDTC website under the Commodity Jurisdictions tab under ‘Conduct Business.’ Exporters may submit an export license application to DDTC in advance of receiving a CJ determination. For more guidance, see the DDTC FAQ, “May I submit a CJ for an item at the same time that I submit a license request to the Department of State for the same item?” Even if your commodity is not described on the USML, it may be subject to the Export Administration Regulations (EAR) administered by the Department of Commerce. For items subject to the EAR, you may submit a Commodity Classification Request (CCATS) to the Department of Commerce. You can contact the Department of Commerce, BIS Office of Exporter Services for more information at (202) 482-4811. Exporters and Software Developers that utilize the Electronic Data Interface (EDI) to transmit to the AES, should update their software to send the new data element. For technical questions, Software Vendors should contact their respective CBP Client Representative. For questions regarding these upcoming AES changes, please contact the Department of Defense Trade Control at: ddtccustomerservice@state.gov or (202) 663-1282 Update your subscriptions, modify your password or e-mail address, or stop subscriptions at any time on your Subscriber Preferences Page . You will need to use your e-mail address to log in. If you have questions or problems with the subscription service, please contact subscriberhelp.govdelivery.com . This service is provided to you at no charge by U.S. Customs and Border Protection . Privacy Policy | GovDelivery is providing this information on behalf of U.S. Department of Homeland Security, and may not use the information for any other purposes. Powered by Privacy Policy | Cookie Statement | Help

Frequently asked questions

What is CSMS 57280074?

CSMS 57280074 is a U.S. Customs and Border Protection (CBP) Cargo Systems Messaging Service bulletin titled "New Directorate of Defense Trade Controls (DDTC) Automated Export System (AES) Data Element and Response Message". CSMS bulletins are the operational instructions CBP issues to brokers, importers, and ACE filers covering rate changes, system updates, scope guidance, and other day-to-day customs-operations changes.

When was CSMS 57280074 published?

CBP published CSMS 57280074 on August 10, 2023. The bulletin's instructions are typically operative as of the publication date unless the body specifies a different effective date.

Is the CBP CSMS the legally binding instruction?

Yes — for at-the-border filing and entry collection. CSMS messages translate Commerce's Federal Register determinations into operational CBP instructions that ACE/ACS systems and brokers execute. The Federal Register notice is the underlying legal authority; the CSMS is the operational implementation. Both should be read together when reconciling a rate or scope change.

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